Payroll Department

Student FAQ's

Frequently Asked Questions

• What is the pay period for Students?

• When are timecards due?

• When is the payday for Students?

• Can an employer take out taxes if a W-4 was never filed?

• I would like to overpay my taxes so I get a larger refund. Is there a problem in claiming less exemptions on my W-4 than I am entitled to?

• Can you claim 99 on a W-4 form?

• As a full-time student, am I exempt from federal taxes?

• I am a full-time college student, can I claim exemption from withholding on my W-4 form?

• What is some basic information on claiming exemption from withholding income tax?

• I don't have my social security card, how do I get one?  I have a name change, how do I get a corrected Social Security card?

What is the pay period for Students? 

The typical student pay period runs from the 1st of the month to the last day of the month.

Exception: The student pay period for April and August are slightly different to accommodate the ending and beginning of the academic year. 

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When are timecards due?

Timecards are due in the Payroll Department the first of every month. Late timecards will be paid the following month.

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When is the payday for Students? 

Payday is the 16th of each month. If the 16th falls on a Saturday, payday is Friday the 15th. If the 16th falls on a Sunday, payday is Monday the 17th.

If you are enrolled in direct deposit, you will receive your direct deposit advice statements in your PO one day prior to payday. The money will be deposited on payday.

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Can an employer take out taxes if a W-4 was never filed?

Yes. If the employee does not submit a W-4 form, the employer should withhold as if the employee were single claiming no allowances. 

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I would like to overpay my taxes so I get a larger refund. Is there a problem in claiming less exemptions on my W-4 than I am entitled to?

You may claim fewer allowances than you are entitled to, but you may not claim more than you are entitled to claim. If you only complete the Personal Allowance Worksheet on the front of the W-4, you may not have accurately determined the number of allowances you are entitled to claim. There are more worksheets (the Deductions and Adjustments Worksheet and the Two-Earner/Two Job Worksheet) on the back of the W-4. Complete all applicable worksheets to determine the number of allowances you can claim.

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Can you claim 99 on a W-4 form?

You can claim the number of withholding allowance that you are entitled to based on the W-4 form worksheets. You can claim less than you are entitled to, but no more. You may not arbitrarily pick a number with the goal of avoiding income tax withholding. The law provides for a civil penalty of $500 for filing a false statement on the W-4 form.

If at the time the W-4 form is submitted, the employee has made any statement indicating that the W-4 is false in any way, it is invalid. The employer would then be required to treat the submitted form as invalid and withhold as if the employee were single claiming no allowances.

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As a full-time student, am I exempt from federal taxes?

Every U.S. citizen or resident must file a U.S. tax return if certain income levels are reached. There is no exemption from tax for full-time students. Factors that determine whether you have an income tax filing requirement include: the amount of your income (earned and unearned), whether you are able to be claimed as a dependent, your filing status and dependency status.  To determine if you are required to file a tax return, please contact a tax professional or the IRS for guidance.

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I am a full-time college student, can I claim exemption from withholding on my W-4 form?

You are not automatically exempt from federal income tax withholding because you are a full-time student.  For more information refer to next question/answer.

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What is some basic information on claiming exemption from withholding income tax?

If you claim exemption from withholding, your employer will not withhold federal income tax from your wages. The exemption applies only to income tax, not to social security or Medicare tax.

You can claim exemption from withholding for the current year only if both the following situations apply:
1)  For the prior year you had a right to refund of all federal income tax withheld because you had no tax liability.
2)  For the current year you expect a refund of all federal income tax withheld because you expect to have no tax liability.

Student.  If you are a student, you are not automatically exempt. If you work only part time or during the summer, you may qualify for exemption from withholding.

You may have to file a tax return, even if you are exempt from withholding. For more information, consult Publication 505, "Tax Withholding and Estimated Tax."

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I don't have my social security card, how do I get one? I have a name change, how do I get a corrected Social Security card (name change and same number)?

For the application form and instructions follow this link to the Social Security Administration web site: http://www.ssa.gov/online/ss-5.pdf   (You will be leaving the Concordia College web site.)

The Social Security Administration's phone number is 1-800-772-1213.

Local Address and Hours:
657 Second Ave N, Room 320, Fargo, ND
Phone: 701-239-5607
Hours: 9am-4pm

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