Student Government Association - Student Involvement Council

êPlease read through the following information and guidelines ê

before filling out your funding request form.

(Form link located at the bottom of this page)

Student Activity Fee ○ Budget Submission Deadlines ○ Funding Procedures ○ Funding Guidelines

Additional Funding Opportunities

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STUDENT ACTIVITY FEE

The Student Activity Fee is required money that you, as students, pay each year. This fee provides funding for the student benefits, programming, and activities on campus. The student activity fee is distributed as follows:

1. Auto Dispersements - These are automatically subtracted from the Student Activity Fee at the beginning of the academic year and include funding for: Cobber Yearbook, The Concordian, Newspapers in Residence Halls, Hall Programming, Alcohol Education, MAT Bus, Doyle Cab Program, and LeadNow.

2. Major Programs - The next funds taken from the Student Activity Fee are for major programs on campus. These programs submit a budget to the SIC and the Student Affairs Committee (staff and students), in March of the year prior. Funds are taken from the student activity fee based on the budgets that are approved. Major programs include: Homecoming, Orientation, Student Government Association, Campus Entertainment Commission, Campus Service Commission, and Campus Ministry Commission.

3. Additional Student Organization Requests - The remaining student activity fee is allocated to recognized Concordia student organizations in good standing. The Student Involvement Council (SIC) has the job of responsibly and fairly allocating these funds. Organizations desiring a portion of these funds must submit a budget online. The SIC allocates money to organizations based on a number of pre-set funding guidelines. These allocations occur approximately once each month throughout the academic year. Please see budget deadlines and guidelines outlined below.

BUDGET SUBMISSION DEADLINES

Student Organization budget submission deadlines for the 2007-2008 academic year are the following Sundays. Note: Budgets will only be reviewed once/month. It will take approximately one week after each deadline for allocations to be determined.

September 23, 2007

October 7, 2007

November 25, 2007

January 13, 2008

February 10, 2008

Please submit your budget at least TWO WEEKS PRIOR to need. After submitting your budget, you will be contacted by a member of the SIC, if they have any questions. It will take a minimum of one week to approve all requests.

FUNDING PROCEDURES

1. Submit all requests by the deadlines given. Funds will only be allocated once/month.

2. Please provide exact prices for the items you are requesting as well as specifically what the items will be used for and the reasons your organization is requesting funding for these items. It is beneficial to be prepared to provide competitive price estimates, especially for items such as lodging, airfare, etc. and to explain your final choice.

3. Please indicate any other sources of funding. The Council puts a premium on gaining other sources of funding for events, especially the more expensive ones. Other sources could include funding through a department related to your organization, fundraisers, collecting small fees/dues from each member attending, partnerships with other organizations, etc. Outside sources of funding show the council that your organization is committed to the activity and that you don't take funding from the Student Activity Fee for granted.

SIC FUNDING GUIDELINES

1. An organization must be in good standing (no current probations, suspensions, or disciplinary violations) in order to request funds.

2. Funding will be considered that is of benefit to the campus community as well as the individual. Funding requests that solely benefit the individual student will not be considered.

3. The Student Activity Fee will not be used to pay for any food or food related expenses.

4. When requesting advertising/publicity materials, please utilize Concordia's Cornerstone resources whenever possible. These items are sold at cost to all students and several (Texas Markers, glitter, glue, tape, etc.) are free for use by student organizations. 

5. The Student Activity Fee will not be used to pay membership dues/fees to societies, associations or professional organizations.

6. TRAVEL FUNDING GUIDELINES

• Hotel Rooms/Lodging - The Student Activity Fee will be used to to pay up to $55 per room. Hotel rooms must be filled according to size. Double rooms will have at least four people (if there is an uneven distribution of people, three people may be in a double room). Single rooms will have double occupancy. Hotel rooms should be filled according to gender.

• Transportation - For liability reasons, students traveling off-campus are encouraged to use Concordia College CAr Pool Vehicles. Therefore, the Student Activity Fee can be used to pay for this type of transportation.

• Non-Student Participants - The Student Activity Fee will not be used to fund any participants who are not current students of Concordia (i.e. alumni or individuals not connected to the college). Faculty/Staff advisers will be funded according to the same guidelines used to fund students. 

• Food - The Student Activity Fee will not be used to pay for any food or food related expenses.

• Costs to the Individual - All students and adviser traveling will be expected to pay a portion of their travel out-of-pocket.

*NOTE: Please submit budgets for off-campus related travel no later than 3 weeks prior to your departure date!

ADDITIONAL FUNDING OPPORTUNITIES

Student organizations in good standing may apply for additional funds through the following grants:

• LeadNowä Grant - Available for all recognized student organizations in good standing. Funds are granted based on LeadNowä  participation. Detailed Guidelines.
   
• Travelodge/Super 8 Grant - Funds available to student organizations who are holding events on campus. Organization must be able to publically recognize Travelodge as a source of funding in publicity materials. Detailed guidelines will be available next semester (Spring 2008). Please contact the Student Involvement Council with questions or for more information (sgasic@cord.edu).

Please contact the chair of the Student Involvement Council (Rachel Aho) at sgasic@cord.edu with any additional questions.

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