Student Organization Budget Funding Request Form

Student Government Association - Student Involvement Council

 

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Note: Please fill out as completely as possible and with as much information as possible. The Council will be more likely to approve your request quickly when they have more information to support it.

Organization:

 

 

 

 

Primary Student Leader Name:

Title:

E-Mail:

Phone:
   

 

 

Student Treasurer: Student in charge of financial matters for your organization

Title:

E-Mail:

Phone:
   

 

 

Faculty Adviser:

Department:

E-Mail:
 

 

  

Organization Mission Statement:

helps the council understand background information on what you stand for and how this budget furthers your mission as an organization.

  
   
Approximately how many people are on your organization's mailing list?  
Approximately how many people regularly participate in your organizational activities?

 

  

 
 

As you answer the next three questions, please be as specific and detailed as possible. Remember, more information is better!

 

How will this request benefit your organizational members individually?

 

How will this request benefit your organization?

  

 

How will this request benefit the campus community?

  

 

 

Please fill out the following information as accurately and completely as possible. It is better to include too much information. The more information the council has to look at, the better the chance they will be able to quickly make decisions regarding your budget because they will not have additional follow-up questions. Also, please double check your math at the end. This form does not calculate numbers automatically.

 

We ask that you think critically about your own budget in fairness to yourself, your organization, and your fellow students. If funds are not available for everything you are requesting, consider what you would be able to eliminate.

 

There is a limited amount of money available for use by all of Concordia's Student Organizations. The Student Involvement Council will consider all requests, but also uses the following general guidelines (Please see travel-specific guidelines near the off-campus travel budgeting section of this request form).

 

Funding Guidelines

1. An organization must be in good standing (no current probations, suspensions, or disciplinary violations) in order to request funds.

 

2. Funding will be considered that is of benefit to the campus community as well as the individual. Funding requests that solely benefit the individual student will not be considered.

 

3. Funding for food will be considered for events that educated the larger campus community on cultural or spiritual traditions. Funding for food will NOT be considered when it solely benefits just one particular group.

 

4. When requesting advertising/publicity materials, please utilize Concordia's Cornerstone resources whenever possible. These items are sold at cost to all students and several (Texas Markers, glitter, glue, tape, etc.) are free for use by student organizations. 

 

5. The Student Activity Fee will not be used to pay membership dues/fees to societies, associations or professional organizations.  However, professional organization fees will be paid if it is necessary for insurance purposes. Additionally, professional organization fees will be considered if it helps the org perform their most basic function.

 

GENERAL Budget Items (DOES NOT INCLUDE OFF CAMPUS TRAVEL)

(For anything relating to travel, please use the "Off Campus Travel" section detailed below this general section).

  ITEM(s)

REASON YOU ARE REQUESTING
THIS ITEM

 TOTAL ITEM COST
1.
2.
3.
  ITEM(s)

REASON YOU ARE REQUESTING
THIS ITEM

 TOTAL ITEM COST
4.
5.
6.
  ITEM(s)

REASON YOU ARE REQUESTING
THIS ITEM

 TOTAL ITEM COST
7.
8.
  ITEM(s)

REASON YOU ARE REQUESTING
THIS ITEM

 TOTAL ITEM COST
9.
10.

 

 

 

Budget Items Relating to OFF-CAMPUS Travel Only

*Please be sure you are requesting funding for your trip NO LATER than three weeks PRIOR to your departure date.

Date(s) of trip:
Destination:
Number of current Concordia students who will be traveling:
Number of staff advisers that will be traveling:
Method of transportation you will be using:

*Note: Concordia strongly discourages the use of personal vehicles for liability reasons.
Type of lodging (if applicable):
Reason your organization is taking this trip:


Student Involvement Council Off-Campus Travel Funding Guidelines:

  • Hotel Rooms/Lodging - The Student Activity Fee will be used to to pay up to $55 per room. Hotel rooms must be filled according to size. Double rooms will have at least four people (if there is an uneven distribution of people, three people may be in a double room). Single rooms will have double occupancy. Hotel rooms should be filled according to gender. Faculty advisers will be funded at the same rate as a student is. This means that funding will not be allocated for a faculty adviser to have his or her own room.

  • Transportation - For liability reasons, students traveling off-campus are encouraged to use Concordia College Car Pool Vehicles. Therefore, the Student Activity Fee can be used to pay for this type of transportation.

  • Non-Student Participants - The Student Activity Fee will not be used to fund any participants who are not current students of Concordia (i.e. alumni or individuals not connected to the college). Faculty/Staff advisers will be funded according to the same guidelines used to fund students. 

  • Food - The Student Activity Fee will not be used to pay for any food or food related expenses.

  • Costs to the Individual - All students and adviser traveling will be expected to pay a portion of their travel out-of-pocket.

Description of Funds Requesting:

  ITEM(s) DESCRIPTION OF ITEM TOTAL ITEM COST
1. Campus Car Pool - Van

Note: If you are approved for Campus Car Pool funds, you will still need to make a reservation for your vehicles by contacting the Car Pool Office.

 Number of vans
Vans will accommodate up to 12 individuals. Van cost is $10/day PLUS .33/mile.

Please calculate total cost based
on number of vans,
number of days traveling,
and mileage.

 
2. Campus Car Pool - Car

Note: If you are approved for Campus Car Pool funds, you will still need to make a reservation for your vehicles by contacting the Car Pool Office.

 Number of cars
Cars will accommodate up to 4 individuals. Car cost is $10/day PLUS .21/mile.

Please calculate total cost based
on number of cars,
number of days traveling,
and mileage.

 
3. Lodging
The Student Activity Fee will be used to to pay up to $55 per room. Hotel rooms must be filled according to size. Double rooms will have at least four people (if there is an uneven distribution of people, three people may be in a double room). Single rooms will have double occupancy. Hotel rooms should be filled according to gender. 		TOTAL cost per room:

 

Number of rooms needed:

Please calculate total cost based
on number of rooms needed multiplied by the number of nights.
4. Additional Travel Item(s) Item description and purpose:

 Total cost of this item:
5. Additional Travel Item(s) Item description and purpose:
 Total cost of this item:

 

èTotal Amount of Funds Requested:

 

Note: Please calculate and enter this amount  - this form will not automatically calculate totals.

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Check here if you would like this request to be

considered for the Social Responsibility

Fund?

 
 
(not sure what the Responsibility Fund is?  Click here to read about it!)
 

Please indicate any additional sources of funding that you have access to and can use for this purpose: (non-Student Activity Fee funded account, fundraising plans/opportunities, amount your members pay out of pocket, organizational dues, etc.)

 

 

 

 

Any other information  relating to your budget request that you would like us to know?

Remember: The more information, the better!

 

I have read and understand the Student Activity Fee Funding Procedures and Guidelines listed on the first page of this budget submission as well as throughout this document. I understand there is a limited amount of funding available for use by student organizations at Concordia and that this budget submission in no way guarantees any amount of funding will be allocated to my organization:

 

I agree with the above statement 
Please type the word YES (in all caps) in the box above.

 

 

Please review all of the information you have submitted above. If everything is correct, please hit the "Submit" button below.

 

 

 

 

 

 

 

 

 

 

 
 
This page created and maintained by Concordia College
Author: Nathalie Miller (nemiller@cord.edu)
Publication Date: September 15, 2008
These pages are subject to the Concordia College Web Policy.